Event/Reimbursement/Payment Forms

Certificate of Exemption

• Texas Certificate of Exemption (sales tax exemption)

Check Request

• A check request must be completed for any reimbursements or vendor payments. All check requests must be signed and approved by a VP. The check request must also include supporting documentation for the requested payment (i.e. receipt, invoice, etc.). Please note the PTA will not reimburse or pay sales tax since it is an organization that is sales tax exempt.

Deposit Voucher

• Deposit vouchers must be completed for any checks or cash to be deposited.

Plan of Action

• Plan of Action must be completed and submitted to the 1st VP at least 2 weeks prior to the event. The 1st VP will submit POA to the school. The event date, school area and equipment needed will be approved and coordinated with the Bethany office Manager 

Plan of Work

• Plan of Work must be completed and submitted to the Treasurer for any activity the PTA would like to conduct. The Plan of Work should include a description and purpose of the activity and include any expected associated income and expense. 

Treasurers Guidelines